Microsoft Office Tutorials and References
In Depth Information
Adding a Theme or Stationery
Composing and
Sending Email
Choosing a signature to add
If you select a default signature in the Signatures and Stationery box (Figure 10-5),
Outlook inserts that signature in all emails you send (of the type you selected: new,
replies/forwards, or both). If you’ve created more than one signature, you can choose
a signature to suit the occasion. For example, you might set your job title and work
phone as the default signature, but for some emails you might prefer a different
signature, such as a holiday greeting or an announcement of an upcoming event.
If you’ve created alternative signatures, you can select the one you want to add to
the current email message. Select Message Signature. A menu appears, listing the
names of the signatures you’ve saved. Click the signature you want, and Outlook
inserts it into your email message.
Note: When you insert a signature this way, Outlook inserts the signature wherever the cursor happens
to be, so make sure the cursor is where you want it before making your selection.
Deleting a signature
If there’s a signature you won’t use again—maybe you had one advertising a
company promotion that’s now over—here’s how to delete it: Click Message Signature
Signatures (Alt, H, G, S) to open the Signatures and Stationery dialog box (Figure
10-5). Select the name of the signature you want to delete, and click the Delete
button. So long, signature.
Adding a Theme or Stationery
Like other Office programs, Outlook has themes you can use to customize the look
of your email messages. Each theme combines a color scheme with easy-on-the-eyes
fonts to give your emails an attractive design. (The content, of course, is still up to you.)
To select or customize a theme for an email you’re composing, head to the message
window’s Options tab and work these buttons:
Themes (Alt, P, TH). Outlook shows you a gallery of themes; click one to apply
it to your message.
Colors (Alt, P, TC). To pick a different color scheme, click this button and
select the one you want.
Fonts (Alt, P, TF). Themes use a combination of fonts and sizes for different
text levels—for example, the default Office theme uses Cambria for headings
and Calibri for regular text, and the Office Classic theme uses Arial for headings
and Times New Roman for regular text. Click this button to select a font combo.
Effects (Alt, P, TE). Each theme has built-in effects associated with it for shapes
and SmartArt. To change a theme’s effects, use this button.
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