Microsoft Office Tutorials and References
In Depth Information
When someone sends you an email, it lands in your inbox, shown back in Figure
10-1. (Depending on what you’re doing in Outlook when an email message arrives,
you may have to click Mail or Inbox in the navigation pane to see the new email.)
Click any email in the inbox to display it in the right-hand Reading pane.
If the Reading pane feels a bit cramped, or if you want to reply to a message,
doubleclick the message in the inbox to open it in its own window, as shown in Figure 10-9.
The message window for a received email has just two tabs: File and Message. The
Message tab takes care of most of what you need to do with messages you receive.
Use these buttons to
respond to or forward
When you open a
received email message in
its own window, use the
Message tab’s buttons to
reply or to forward it to
someone else. The
customizable Quick Steps
gallery shows common
actions for dealing with
Quick Steps gallery
Replying to or Forwarding an Email
To answer an email, open it in a message window (as shown in Figure 10-9) and click
Reply (Alt, H, RP). Outlook opens a new window for you to compose your reply,
which has some information already filled in:
• From. Your email address.
• To. The email address you’re replying to.
• Subject. “RE:” followed by the original email’s subject.
• Message. The original message, reproduced below the area where you write
The cursor is already blinking in the message area, waiting for you to start typing.
Write your message and, if you want, change any of the prefilled info—you might
want to add another email address, for example. Then click Send (or press Alt+S or
Ctrl+Enter) to deliver your reply.