Microsoft Office Tutorials and References
In Depth Information
Opening an Attachment
If the original email went to multiple recipients and you want to respond to the
whole gang, then click Reply All (Alt, H, RA).
Note: If the email you’re replying to had any Bcc recipients, those recipients don’t receive your reply if
you click Reply All.
When you forward an email message you received, you send the message—exactly
as you received it—to another recipient. If you want, you can add your own
commentary to the forwarded email. Open the email in a message window and click
Forward (Alt, H, FW).
The message opens in a new window, with your address, the subject line (marked
“FW” for forward), and the quoted message already filled in. Add the address of the
person you’re forwarding to, along with any text you want to add to the forwarded
message, and then send.
Tip: Here’s a shortcut for forwarding or replying to an email straight from your inbox. Right-click any email
and then choose Reply, Reply All, or Forward from the shortcut menu.
Opening an Attachment
When an email arrives with an attached file, such as a photo or a document, you can
tell it has an attachment by looking at it in the inbox; messages with attachments
have a paper clip icon to the right of the subject.
When you open an email with an attached file, a bar with two tabs appears in the
subject line: One says “Message,” and the other sports the name of the attached file.
Click Message to read the email message; click the filename to view the attachment.
Outlook displays the attachment right in the message window.
When you view an attachment in a message window, as shown in Figure 10-10, the
Attachment Tools | Attachments tab appears. This tab has a handful of buttons for
dealing with attachments:
• Open (Alt, JA, OP) opens the file in an appropriate program, such as Word for
a document or Windows Photo Viewer for a picture.
Note: Because attached files may contain viruses, Windows opens any at-risk files in Protected View, a
read-only view that protects your computer. If you trust the source of the file, click Enable Editing to work
with the file.
• Quick Print (Alt, JA, Q) sends the attached file to your default printer.