Microsoft Office Tutorials and References
In Depth Information
Fighting Spam
Fighting Spam
Select what you want to print, and then click File Print (Alt, F, P) to go to the
Backstage Print Settings page. There, choose a printer (or simply use the default that
appears in the Printer section). Click Print Options if you want to adjust the number of
copies, select a page range, or print any files attached to the email message. Next, use
the Print What section to select what you’re printing (a preview shows on the right):
• If you’re printing from a message window, your only option is Memo Style.
• If you’re printing from a folder, choose Table Style to print a list of the folder’s
messages or Memo style to print a single message you’ve selected.
Click the big Print button at the top of the Print Settings page to send your selections
to the printer.
Fighting Spam
Nobody likes getting junk email, popularly called spam , those messages promising
everything from a date this weekend to cheap meds to untold millions won in a foreign
lottery. (Sorry, but that’s a scam—no big checks are headed your way from Nigeria.)
Outlook watches for messages that are clearly spam—such as emails with telltale
words or phrases in their subject lines, like “pharmacy” or “100% customer
satisfaction”—and automatically routes them to your Junk E-mail folder, keeping them
out of your inbox. (You can check that folder once in a while to see if a legitimate
message has slipped through.) If some spam does find its way into your inbox, you
can mark it as junk to send it to the Junk folder and prevent similar messages from
getting through in the future.
If you open a message and realize it’s spam, click the Message tab’s far-left Junk button
and select Block Sender (Alt, H, J, B). Outlook dumps the message into your Junk
E-mail folder and adds the sender to your Blocked Senders list. In the future,
anything that comes your way from this sender goes straight into the Junk E-mail folder.
Sometimes you can tell an email is junk just by looking at it in your inbox. To
label an email as junk from a mailbox, select the email and, on the Home tab, select
Junk Block Sender (Alt, H, J, B). Alternatively, right-click the offending message
and select Junk Block Sender from the shortcut menu.
What If It’s Not Spam?
Just because a message looks like junk to Outlook doesn’t necessarily mean it is junk.
It’s a good idea to scan your Junk E-mail folder periodically to make sure a legit
message didn’t land there by mistake. If you find a non-spam message in your Junk
E-mail folder, select it and then select Home Not Junk (Alt, H, J, N). A dialog box
appears, telling you that Outlook is about to move the message back to your inbox. If
you want to add the sender to your Safe Senders list so Outlook will always send the
sender’s messages to your inbox, turn on the checkbox labeled “Always trust email
from <sender’s address>.” Click OK.
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