Microsoft Office Tutorials and References
In Depth Information
Saving Time with Quick Steps
Saving Time with
Quick Steps
Blocked Encodings List. Encoding allows emails to display characters
from a particular language. If you don’t want to receive emails whose
characters you can’t read, click this button and turn on the checkbox of any
character set you don’t want.
After you’ve made changes to your junk email settings, click OK to save them.
Saving Time with Quick Steps
Quick Steps are a great new feature in Outlook 2010, designed to make working
with email faster and more efficient. A quick step takes several actions and
combines them into one, saving you time and mouse clicks. For example, you can mark
an email as read and move it to a specified folder, or reply to an email and delete it,
with just one click.
Outlook 2010 includes prebuilt Quick Steps, but you can also create your own,
making it faster to perform repetitive tasks when dealing with email.
Applying a Quick Step
You can select and apply Quick Steps from any folder that holds email messages (such
as your inbox) or while you’re reading a received message in a message window:
• If you’re in a folder, the Quick Steps gallery appears on the Home tab. The
gallery displays a bunch of different Quick Steps, so you can quickly choose the
one you want. ( Quickly is the whole point, right?)
• If you’re in a message window, the Quick Steps gallery appears on the
Message tab.
Figure 10-15 shows what the Quick Steps gallery looks like. To apply a Quick Step,
select the email you want (if you’re in a folder), go to the gallery, and then click the
action you want. And that’s all there is to it—Outlook performs the action you chose.
There’s a reason why they call these Quick Steps.
Quick Steps gallery
Figure 10-15:
The Quick Steps
gallery offers one-click
options for dealing
with email messages.
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