Microsoft Office Tutorials and References
In Depth Information
Editing a Contact’s Information
Adding and Editing
Note: If you’ve ever been in hot water for forgetting a birthday or anniversary, that’s a thing of the past.
When you add those dates using the Details button, Outlook automatically slots them into your Outlook
Editing business cards
If a contact’s virtual business card is too crowded, have Outlook present the salient
details front and center by editing the business card to show only what you want
Open any contact and either double-click the business card or click the Contact
tab’s Business Card button (Alt, H, B). The Edit Business Card dialog box, shown in
Figure 11-3, is where you can change just about anything:
• Card Design. Adjust the layout, background color, or how much room the
photo takes up and where it appears on the card. Click Change to choose a
• Fields. Customize the fields that display on the card. For example, you may not
want a business contact’s home phone number displayed on the card. (It’s still
in the contact’s information; it just doesn’t appear when you look at the card in
Business Card view.) Use the Add, Remove, and arrow buttons to customize the
fields on the card and where they appear.
• Edit. Use this section to change the look of the text on the card. Choose a field
from the Fields list, and it appears in the Edit text box. Now you can apply
different fonts, sizes, formatting, and alignment.
As you edit the business card, the upper-left preview reflects your changes. If you
want to go back to the card’s original appearance, click Reset Card to undo all changes.
Otherwise, click OK to apply your edits to the card and close the dialog box.
Back in the Contact window, click Save & Close to save your changes.
Deleting a contact
Friendships end, coworkers get fired. Life goes on, but your address book doesn’t
have to remain cluttered with every person you’ve ever been in touch with. To do a
little contact pruning, open the main Contacts window, select the entry you want,
and then click the Delete button (Alt, H, D). Outlook vaporizes it immediately,
without asking you to confirm. (If you accidentally delete the wrong contact,
immediately click Undo or press Alt, 2 to resurrect it.)
You can also delete a contact from that person’s Contact page. Click the Contact tab’s
Delete button (Alt, H, D). When you delete a contact this way, though, you can’t
undo the deletion.