Microsoft Office Tutorials and References
In Depth Information
Customizing a View
You can customize a view by changing any
of these settings.
• Sort. Click this button to tell Outlook how to organize the contacts in the view.
You might sort by company, last name, or city, for example. You can do nested
sorts, just as you can do nested groupings.
• Filter. Grouping and sorting display all your contacts, To winnow them out
and see only selected contacts, click the Filter button. Then tell Outlook which
keywords to search for and where to look for them when it applies the filter.
Note: When you apply a filter to a view you’re customizing, you never see the contacts that get filtered
out in that view. If you’re just looking for certain contacts, do a search instead.
• Other Settings. Here’s where you can customize a view by changing its look,
such as the fonts and grid lines displayed.
• Conditional Formatting. What a hidden gem this one is. It lets you change a
contact’s display font when a certain condition is met. For example, if a
contact’s job title is Manager, you can display the information for that contact in
red. To add a new rule for conditional formatting, click this button and, in the
Conditional Formatting dialog box, click Add. Outlook adds a new condition
called Untitled. Change the name to something descriptive, and then click the
Condition button. This opens the Filter dialog box, where you can specify the
condition that triggers the formatting change. Tell Outlook what condition to
look for—such as ABC Company in the Company field—and click OK. Back in
the Conditional Formatting box, click the Font button to choose the font, style,
size, and color to use when Outlook finds a match to the condition. Click OK.
• Format Columns. Set the view’s column widths here.