Microsoft Office Tutorials and References
In Depth Information
Outlook is built on folders. No matter what you’re working with—an email
message, a contact, a task, or an appointment—it gets stored in a folder. Learn
how folders work in Outlook, and you’ll work faster and more efficiently.
This chapter covers how to find folders in Outlook’s Navigation pane, how to create
and manage folders, and how to move items between folders. It’s also got techniques
to make working with folders easier: Categories help you organize items within
folders; customizing Outlook’s panes puts folder items at your fingertips; and search
techniques zero in on what you’re looking for, no matter what folder it’s in. Finally,
because virtual folders can fill up and get messy just as fast as their physical
counterparts, this chapter closes by showing how to clean out your Outlook folders and
archive their information.
Finding Folders in the Navigation Pane
Outlook’s Navigation pane is the place to go when you’re looking for a folder. The
bottom part of the pane shows Outlook’s main offerings: Mail, Calendar, Contacts,
and Tasks. Click any of these links to open that folder and whatever items it holds.
The top part of the Navigation pane displays the currently selected task’s subfolders.
When you’re working in the Mail folder, for example, you’ll see Inbox, Drafts, Sent
Mail, Deleted Items, Junk E-mail, and so on. Figure 12-1 shows what the Navigation
pane looks like when Mail is on center stage. Other folders, like Calendar and
Contacts, don’t have any related folders built in (although you can create some).