Microsoft Office Tutorials and References
In Depth Information
Assigning a Category
Categorizing Items
You can also assign an item to more than one category. If one of your colleagues is
on the paper reduction project and on the company’s Lumberjack Team, you can
assign that person to both categories. In sum, it’s a flexible way to organize your
Outlook items.
Assigning a Category
Outlook comes with half a dozen categories already built in. (You can also create
your own, as explained in the next section.) Assigning a category takes just a couple
of clicks:
1. Selecttheitemyouwanttocategorize(pickmultipleitemsbypressingShift
orCtrlasyouselect).ClicktheHometab’sCategorizebutton(Alt,H,G).
A menu of categories appears, as shown in Figure 12-4.
2. Selectthecategoryyouwanttoassign.
When you open an item, its category appears across the top: a bar of color and
the category name.
Note: The first time you work with a new category, Outlook asks if you want to rename it. (After all, “Blue
Category” isn’t very descriptive.) You can also select a shortcut key (such as Ctrl+F2) for the category,
making it even faster to associate items with it.
Figure 12-4:
The quick way to assign an item to a category is to choose from
the Categorize button’s menu.
Note: The Calendar folder works a little differently than Outlook’s other folders. You can assign meetings
to categories, but you do it from the Calendar Tools | Meeting contextual tab, which appears when you
select a meeting. The keyboard shortcut for that tab is Alt, H2. So when you see “Alt, H” in the following
sections, think “Alt, H2” if you’re working with a meeting.
 
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