Microsoft Office Tutorials and References
In Depth Information
Customizing the To-Do Bar
Customizing Views
Select View Reading Pane Options (Alt, W, PN, N) to open the Reading Pane
dialog box and adjust these settings:
Mark items as read when viewed in the Reading Pane. Outlook lets you know
which items you haven’t yet read by showing them in boldface; that way they
stand out from those messages you’ve already looked at, as a reminder that these
items still need your attention. Turn on this checkbox to mark an item as read
after it’s been in the Reading pane for a certain number of seconds (you specify
the number). Using this option means that Outlook marks the item as read,
removing its bold formatting, after the specified time has passed, whether you’ve
actually read the item or not.
Tip: After you’ve given the items in your email inbox a quick scan, mark any messages you want to read
more closely as unread. That’ll remind you that you need to take another look at those emails.
Mark item as read when selection changes. This option is on by default; when
you select a new item to display in the Reading pane, Outlook assumes you’re
done with the item that was previously shown there—so it marks it as read.
Single key reading using space bar. This option, on by default, lets you press
the space bar to scroll through a long item in the Reading pane. If you turn it off,
you’ll have to use the pane’s scroll bar to scroll down.
Pick your options and click OK to put them to work.
Note: Unlike Reading pane positions, which are folder-specific, the choices you make in the Reading Pane
dialog box apply across all folders.
Customizing the To-Do Bar
Outlook’s To-Do Bar appears on the right side of your screen. When you maximize
it, you see a calendar, any upcoming meetings, and your task list. Minimizing it
narrows the bar so it’s wide enough to show a calendar icon and upcoming meetings
and tasks written sideways—click any of these elements to pop out the To-Do Bar
temporarily and see the details.
When you click the View tab’s To-Do Bar button (Alt, W, B), you can set the bar’s size
(normal or minimized) or turn it off altogether. You can also select what appears on
the To-Do Bar:
Date Navigator. The Date Navigator is Outlook’s fancy name for a calendar.
Click any date to see it in your Calendar folder.
Appointments. This section of the To-Do Bar shows upcoming meetings
you’ve scheduled.
Task List. As you add tasks to your Task List (page 336), they also appear here.
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