Microsoft Office Tutorials and References
In Depth Information
Cleaning up Your Mailbox
Cleaning Out Folders
Just like spring cleaning involves lots of different tasks, so
does a Mailbox Cleanup. Check folder sizes, find items
by age or size, run an AutoArchive, dump out the trash,
and get rid of conflicting items—all from one dialog box.
Word to the Wise
PST! Back Up Your Outlook Data
Outlook saves all your information in a .pst file (that stands
for personal storage table ) where it makes copies of your
messages, contacts, appointments, and other items and
stores them in this file. It’s a good idea to back it up on
a flash drive, external hard drive, or other storage device.
3. Select your Outlook Data File and click Open File
Windows Explorer opens to the location of your data
file, with Outlook.pst selected.
4. Back up Outlook.pst. If you’re saving a copy on a flash
drive, for example, insert the flash drive in your
computer’s USB port and drag Outlook.pst. to the flash
drive to make a copy. Or right-click Outlook.pst. and,
from the shortcut menu, select the destination where
you’re backing up the file.
You may have to close Outlook before you can copy
the file. (If so, Windows will tell you.)
Later, if something happens to your computer and
you need to restore your .pst file, open Windows
Explorer and copy the file you saved into the folder that
stores Outlook.pst. .
Your .pst file is stored somewhere on your computer;
exactly where depends on factors like which version of Windows
you have and whether you upgraded to Office 2010 from
an earlier version of Office. To back up this ultra-important
file, here’s what you need to do:
1. Select File➝Info➝Account Settings (Alt, F, E, S), and
then click the Account Settings menu item.
The Account Settings dialog box opens.
2. Click the Data Files tab.
This tab shows the location of your Outlook Data File
Outlook.pst ) and also any data files related to (
ondary email accounts.