Microsoft Office Tutorials and References
In Depth Information
Creating an Appointment or Meeting
Creating an
Appointment or
The main calendar shown there divides days into hours, and each hour can hold any
events you’ve scheduled for that time.
Use the buttons in the Home tab’s Arrange sections to change this view (to list things
by day, week, and so on), and click the navigation buttons (Figure 13-1, circled) to
move forward or backward from the current date range.
If you’ve got the Navigation pane or the To-Do Bar maximized, the Date Navigator
appears at the top, marking today’s date with a red square. Dates for which you’ve
scheduled an event appear in boldface. Click any date to view its details in the main window.
Create a new calendar item
Navigation buttons
Calendar views
Figure 13-1:
Display your calendar
by day, work week,
week, or month (this
example shows Week
view). Choose a date
or a date range in the
Date Navigator, or use
the navigation arrows
to move backward and
forward. Appointments
show up in the block of
time you’ve assigned
to them; all-day events
appear at the top of
their day. To open any
appointment and check
out its details,
doubleclick it.
All-day event
Date range showing
in calendar
Today’s date
Creating an Appointment or Meeting
An empty calendar can tell you what the date is, but not much else. To make your
calendar useful, you need to fill it up with your meetings, appointments, and other events.
An appointment is something you put on your calendar, reserving a block of time on
a particular day. It could be a checkup at your doctor’s office, a lunch date, a
scheduled talk with someone in human resources, a day off, even a block of quiet time
when you don’t want any distractions.
A meeting is just like an appointment—a discrete block of time set aside for a specific
purpose—but it involves other people. When you create a meeting in Outlook, you
send participants an email invitation with details of the meeting.
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