Microsoft Office Tutorials and References
In Depth Information
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Outlook sends the cancellation email and removes the meeting from your
When participants get word of the cancellation, they can click a button in the email
to remove the meeting from their own calendars.
The doctor’s office calls to change your Wednesday checkup to Thursday. A
colleague emails with news that her 4:30 meeting got bumped to 3:30. Welcome to
realworld scheduling. As your calendar fills up with events, there’ll be times when you
have to make a change or cancel a meeting.
When that happens, find the appointment on your calendar and double-click it. The
window that opens looks just like the one you used to create the appointment, except
that its information is already all filled in.
You can change any of the existing information—subject, location, start and end
times, notes—by clicking in a text box and editing what’s there. Click Save & Close
(Alt, H, AV) to record your changes. The rest of this section describes other ways to
edit an appointment.
Turning an Appointment into a Meeting
Imagine you’ve scheduled an appointment for yourself, like a meeting with a
consultant, and then you remember a couple of colleagues who might want to come along.
You don’t have to create a new meeting from scratch to invite them—just turn your
existing appointment into a meeting.
Open the appointment to which you want to invite others. On the Appointment tab,
click Invite Attendees (Alt, H, I). When you do, the appointment magically morphs
into a meeting: The Appointment tab becomes the Meeting tab, and its ribbon
reflects all the options you see when setting up a meeting. Outlook also adds From and
To lines and a Send button for emailing invitations.
Fill in the recipients’ email addresses, add a message if you like, and then click Send.
From then on, you handle the event as you would any other meeting.
Making an Event Recur
Some events happen on a regular basis, like a weekly manicure or a department
meeting on the second Tuesday of each month. You can make an appointment or
meeting recur when you create it, or edit the event to accomplish the same thing. In
the Appointment or Meeting window, click the Options section’s Recurrence button
(Alt, H, E). The dialog box shown in Figure 13-6 opens.