Microsoft Office Tutorials and References
In Depth Information
Deleting an Appointment
Viewing Your
Schedule
Note: You must have Outlook open for reminders to appear. If it’s closed when a reminder is due, the
reminder appears the next time you open Outlook.
Ignore it for now. You can also simply close the Reminder window by clicking
its upper-right X. This shuts up the Reminder window but doesn’t erase the
event. When it’s time for your next reminder, the box lists this event as well as
the new one it’s reminding you about. If the Reminder window shows you
multiple reminders and you want to clear them all out, click Dismiss All.
Tip: If reminders feel like the nagging pain that they’re, uh, designed to be and you’d rather not deal
with them at all, you can turn them off Backstage. Select File➝Options (Alt, F, I) and then choose
Calendar. In the Calendar Options section, turn off the “Default reminders” checkbox, then click OK to apply
the change.
Deleting an Appointment
To remove a meeting from your calendar, select it and, on the Calendar Tools |
Appointment contextual tab, click Delete (Alt, H2, D). Or, if you’ve got the
appointment open, click the Appointment tab’s Delete button (Alt, H, D).
Viewing Your Schedule
Sometimes you need to know what’s on your plate for today, and sometimes you
need to get an overview of what’s coming up during the next week or month. The
Home tab’s Arrange section lets you quickly switch from one calendar view to
another, so you can see the events for a single day (Alt, H, R), a Monday–Friday work
week (Alt, H, K), a full seven-day week (Alt, H, W), or an entire month (Alt, H, T).
Tip: These views are also available as buttons on the View tab’s ribbon.
For a quick look at just today’s appointments and meetings, click the Today button
(Alt, H, OD). And to see what events are looming on the horizon, click Next 7 Days
(Alt, H, X), which shows your events relative to today’s date, rather than using a
standard Monday–Friday or Sunday–Saturday format.
You can also tweak your calendar’s view in these ways:
Lengthen or shorten the time slots. Most views of your calendar divide the
day into half-hour segments: Each hour has two time slots. You can adjust how
many events you can schedule for an hour, from just one event all the way up to
12 (that’s 5-minute increments).
 
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