Microsoft Office Tutorials and References
In Depth Information
Managing Tasks
Managing Tasks
Figure 13-10:
When someone
assigns you a task, click
Accept to add the
Task to your To-Do
List or Decline to turn
it down.
Managing Tasks
Adding tasks to your To-Do List is the easy part—the hard part, of course, is
getting them done. You’ve got to do the work yourself, but Outlook helps keep track of
your progress. You can edit a task to change its details or update its status, email it,
categorize it, add a custom flag, and more. And when you’re done, you can cross it
off your list (that’s the best part).
Editing a Task
By their very nature, tasks change. You make progress (or extend the due date if
not). Priority goes up or down. Maybe someone else offers to take on a task. You can
double-click the left-hand icon of any task on your To-Do List to open it, and then
make whatever changes you want. Here are some common changes you might make:
Rename a task. You can open a task and type a new name in its Subject box.
Even faster, right-click the task and select Rename Task from the shortcut menu;
the task’s name changes to a text box where you can type the new name.
Add notes. If you get new information about a task or want to record something
about its progress (notes summarizing a phone conversation, for example), type
whatever you want in the Notes area.
Add details. Plenty of people need to keep track of things like billable hours or
mileage. In an open task, click the Task tab’s Details button (Alt, H, L1) to record
info in any of these fields: “Date completed”, “Total work” (number of hours
spent working for a given client), “Actual work” (time spent on this specific
task), “Mileage”, “Billing information”, and “Company”.
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