Microsoft Office Tutorials and References
In Depth Information
Flagging Tasks
Managing Tasks
Flagging Tasks
Outlook automatically assigns a flag to each task, based on its due date. Flags are
different shades of red, from bright crimson to pale pink: The redder the flag, the closer
its due date. (One exception: If a task has no specific due date, Outlook still gives it
a bright red flag.) You don’t have to do a thing to manage your tasks’ flags—Outlook
assigns them and adjusts their color based on when each task is due.
Tip: Here’s an easy way to change a task’s due date. Select the task in the To-Do List and, in the Home
tab’s Follow Up section, select a flag, such as Today, Tomorrow, or No Date.
If you’re flagging a task for a reason other than to keep an eye on its due date, you
can create a custom flag . A custom flag adds a label to an item, such as Follow Up
or Review (useful when you’re emailing a task). You can apply custom flags to tasks,
contacts, or email messages. Here’s how:
1. InyourTo-DoList, selecta taskand, in theHome tab’sFollowUp section,
clickCustom(Alt,H,Q).IfyouhavethetaskopeninitsTaskwindow,click
theTasktab’sFollowUpbutton,andthenchooseCustom(Alt,H,W,C).
The Custom dialog box, shown in Figure 13-11, opens.
2. Chooseareasonfortheflagfromthe“Flagto”drop-downlist.
You can pick from a list of labels including Follow Up, Call, For Your
Information, Read, Review, and so on.
3. Selectastartandduedatefortheflaggedtask.ClickOK.
Outlook closes the Custom box and takes you to the item’s Task window.
4. ClickSave&Close(Alt,H,AV).
Outlook saves your custom flag.
Now when you view the task in the Reading pane or in its Task window, it’s flagged
with the label you chose. If you selected Follow Up, for example, that label appears
at the top of the task.
Figure 13-11:
Create a custom flag to add a wide variety of labels to a
task.
 
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