Microsoft Office Tutorials and References
In Depth Information
Marking a Task as Completed
Taking Notes in
Outlook
Marking a Task as Completed
Few things in life are as satisfying as crossing a bunch of chores off your to-do list.
When you’ve finished a task, select it in your Task folder’s To-Do List and click the
Home tab’s Mark Complete button (Alt, H, C1). Outlook removes the item from
your To-Do List and strikes it through on your Tasks list, placing a checkmark in the
Flag Status column.
If you marked something as done by mistake, you can put it back on your To-Do
List: Find the item in your Tasks list and click its far-left icon to select it. Click Mark
Complete (Alt, H, C1) again. Outlook removes the strike-through formatting from
the task and returns it to your To-Do List.
Viewing Tasks
As with all Outlook folders, you can change how your tasks look on the screen:
• To sort the items in your Tasks list, click any column header.
• To add columns to the Tasks list, click the View tab’s Add Columns button (Alt,
W, AC) to open the Show Columns dialog box. There, choose and arrange the
columns you want to display.
• To group tasks by date, category, importance, type, and so on, select a grouping
criterion from the View tab’s Group gallery.
You can also click View Change View (Alt, W, CV) to open a gallery of
different views; what you select here shows only those tasks that match your selection. If
deadlines are bearing down on you, you might pick Overdue or Today to focus only
on what you need to do now. You can view tasks by their priority or get a preview of
how the coming week looks by restricting your view to tasks due in the next seven
days. Or if you need a sense of accomplishment, view only your Completed tasks.
Taking Notes in Outlook
Some people fill their world with sticky notes, jotting down thoughts, reminders,
and musings and sticking them all over the office, the refrigerator, the bathroom
mirror…. If you like using notes but would prefer not to live life covered with paper,
you’ll love Outlook Notes. Notes are a flexible tool for writing down whatever is on
your mind so you can remember it later. There’s no fancy formatting to mess around
with—just a text area and the words you type, the virtual equivalent of a notepad
and a pencil.
To open Outlook’s Notes folder, shown in Figure 13-12, click the Notes button at
the bottom of the Navigation pane or press Ctrl+5. Your notes appear in the Notes
pane. In Figure 13-12, notes appear in Icon view, each note looking like a sticky note.
Double-click any note to read it.
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