Microsoft Office Tutorials and References
In Depth Information
Taking Notes in
• Email it. When you email someone a note, Outlook sends it as an attachment.
Click a note to select it, and then choose Home ➝ Forward (Alt, H, FW). Outlook
opens a message window with the note already attached; the name of your note
serves as the subject line. Type in an address, type something in the body of the
email if you like, and send your message—along with the note—to the recipient.
• Print it. The fastest way to print a note is to right-click it and select Quick
Print—Outlook immediately sends the note to your default printer. If you need
to choose a different printer or set print options (like specifying a number of
copies), select File ➝ Print (Alt, F, P) and make your selections on the Backstage
Print Settings page.
• Delete it. When you’re done with a note, remove it from your Notes pane by
selecting it and clicking Home ➝ Delete (Alt, H, D). If you made a mistake and
deleted the wrong note, click the Quick Access Toolbar’s Undo button (Alt, 2)
to bring it back.
Whether you write only an occasional note or clutter up the Notes pane with
several books’ worth of jottings, it’s easy to arrange your notes and find the one you’re
looking for. Use the Home tab’s View gallery or the View tab’s Change View button
(Alt, W, CV) to select a view for your notes. Outlook has three built-in options: Icon,
Notes List, or Last 7 Days. The sections that follow describe each view.
Icon view shows your notes as sticky-note icons. One advantage to this view is that
you can drag the icons around and place them wherever you want in the Notes
pane—helpful when you want to group related notes together.
In Icon view, Outlook offers three ways to arrange your notes (all in the View tab’s
• Large Icons (Alt, W, L). This is Outlook’s default setting for displaying notes—
you can see an example in Figure 13-12. The icons appear as eye-catching
squares, with the text underneath.
• Small Icons (Alt, W, S). This option shrinks the icons, and the text for each
note appears to the right of the icon.
• List (Alt, W, T). This option displays notes with small icons and lines them up
in a list. Unlike the other two options, List doesn’t let you drag icons to
Tip: If you’ve been dragging notes around and want them all lined up nice and pretty again, select
View➝Line Up Icons (Alt, W, I).