Microsoft Office Tutorials and References
In Depth Information
Saving Your Spreadsheet As a PDF
Saving Files
Figure 14-19:
Excel offers a few
useful file type
options in the “Save as
type” list. CSV format
is the best choice for
compatibility with
truly old software (or
when nothing else
seems to work). The
four most commonly
used formats—regular
workbooks,
macroenabled workbooks,
binary workbooks,
and old-style Excel
2003 workbooks—sit
at the top of the list.
Saving Your Spreadsheet As a PDF
Sometimes you want to save a copy of your spreadsheet so that people can read it
even if they don’t have Excel (and even if they’re running a different operating
system, like Linux or Apple’s OS X). In this situation, you have several choices:
Use the Excel Viewer . Even if you don’t have Excel, you can install a separate
tool called the Excel Viewer, which is available from Microsoft’s website (search
for “Excel Viewer” at www.microsoft.com/downloads ). However, few people
have the viewer, and even though it’s free, few want to bother installing it. And
it doesn’t work on non-Windows computers.
Save your workbook as an HTML web page . That way, all you need to view
the workbook is a web browser (and who doesn’t have one of those?). The only
disadvantage is that you could lose complex formatting. Some worksheets may
make the transition to HTML gracefully, while others don’t look very good
when they’re squashed into a browser window. And if you’re planning to let
other people print the exported worksheet, the results might be unsatisfactory.
The next section has more about saving your worksheet as a web page.
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