Microsoft Office Tutorials and References
In Depth Information
Saving a Document
Saving a Document
As you type, Word automatically moves to the next line when you reach the end of
the current one (this is called wrapping ). To start a new paragraph, press Enter.
If you make a mistake, use the Backspace and Delete keys to erase characters.
Backspace deletes the character immediately to the left of the cursor, and Delete deletes
the character immediately to the right of the cursor. Or you can select text (holding
down the mouse button, drag the cursor across the text you want to select) and then
press either Backspace or Delete to make that text disappear. You can also delete text
by typing new text over it: Select what you want to delete, and then type its
replacement text.
Tip: Flip to page 35 to learn the many different ways you can select text in Word.
Saving a Document
After you’ve created a document and typed in some text, you need to save your work.
Whether you’re retaining the document for posterity or because you want to work
on it again later, the advice is the same: Save early, save often. In order to do so, you
need to first give it a name and tell Word where to store it. Word offers a bunch of
different ways to perform this safety dance, and this section explains ’em all.
Saving a Document Using Your Mouse
You can use your computer’s mouse or your laptop’s touchpad to save a document
using Word’s menu commands. When you’re ready, use one of these methods:
On the Quick Access toolbar, click Save. The Save button looks like an
oldfashioned floppy disk (um, maybe it’s time for a new icon designer?). If you click
this button to save a document that you haven’t yet saved, Word opens the Save
As dialog box shown in Figure 1-7. If you’ve already named the document and
saved it once, Word does a quick save of the document as it exists right now, no
dialog box required.
Click File Save. This opens the Save As dialog box (Figure 1-7), where you
can name and save the file. If you’ve already saved the file at least once, Word
saves the file without opening the dialog box.
Click File Save As. Whether or not you’ve already saved the document, this
opens the Save As dialog box (Figure 1-7). This option is handy when you want
to save a previously saved file with a new name or in a different file format. For
example, if you opened up your novel-in-progress (a filed called, say, “Vam-
pires.docx,” and proceeded to add a new lead villain, you could use Save As to
create a new file called “Wolves and Vampires.docx.” That way you preserve the
first vampire-only version and create a separate dual-beast version.
 
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