Microsoft Office Tutorials and References
In Depth Information
Different Ways to View Your Work
Different Ways to
View Your Work
When you open a document in the way just described, you open it as a normal
document that you can read and edit in Word. But you also have a few other options. To
see them, follow steps 1 and 2 above, then click the downward-pointing arrow to the
right of the Open button. These are your choices:
Open. This opens the document as usual, so that you can read and edit it.
Open Read-Only. When you select this option, you can read the document but
not make any changes to it.
Open as Copy. This copies the file and opens that duplicate, rather than the
original. If the original file had the title “Smith Report,” the new file gets named
“Copy(1)Smith Report.” (When you save the new file, you can give it whatever
name you like.)
Open in Browser. If you saved a document as a web page (page 24), then you
can open it in a web browser (like Internet Explorer or Firefox) instead of
in Word.
Open with Transform. When you open an XML file (page 24) in Word, this
command determines which data makes it into the Word document. The
Transform option works like a filter: If the Transform can’t work with some of the
data in the file you open, then that data doesn’t make it to the open file. You
might use Transform to create a list of products and prices, for example,
automatically filtering out the data you don’t want instead of doing it by hand. When
you use Open with Transform to open an XML document, click the Transform
button to choose the Transform you want to apply.
Open in Protected View. When you open a file from an iffy source, like the
Internet or an email attachment from someone you don’t know, this option opens a
read-only copy that can’t run any malicious code that might harm your computer.
Note: When you open a document you downloaded from the Internet or got as an email attachment,
Word automatically opens the file in Protected view, telling you this via a yellow bar above the document.
If you trust the document’s source, click the yellow bar’s Enable Editing button to work with it in the
normal way.
Open and Repair. If you can’t open a file because Word tells you it’s been
damaged, try this option.
Show Previous Versions. When you choose this option, Word searches for
earlier versions of the file and displays them in a list. Select a version from the list,
and click Open to open the older version. See page 228 for more about
comparing different versions of a document.
Different Ways to View Your Work
Word gives you numerous options for viewing your document, so you can choose
the view that lets you work best on the task at hand. If you’re writing the first draft
of a report, for example, you want to focus on what you’re writing, and you might
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