Microsoft Office Tutorials and References
In Depth Information
Different Ways to View Your Work
Different Ways to
View Your Work
choose Draft view. Later, when you’re ready to print the report, you might switch to
Print Layout view to make sure the margins, headers, and page numbers look the
way you want them to on the page. Or if the report is long, with lots of headings and
subheadings, and you want to check how it’s shaping up, Outline view gives you a
high-level look at its organization. These are just some of the ways you can view a
document in Word—read on to learn about them all.
To look at a document in one of Word’s views, click the View tab, shown in Figure
1-9, and then choose the view you want. Or click a view in the lower-right part of
the screen—they open the same views. Going from left to right, these are Word’s
• Print Layout (Alt, W, P). This layout is the standard view for a Word
document, the one you see when you start the program and the one most folks use.
It shows the document laid out like a physical page, including the edges of the
page, margins, headers and footers, page numbers, and so on. This what-you-
see-is-what-you-print view lets you make sure the document looks the way you
want it before you send it to the printer (page 135).
• Full Screen Reading (Alt, W, F). In Full Screen Reading View, the ribbon, its
tabs, the status bar, and the scroll bars all disappear so you can concentrate
on the text. The view also zooms out so you see a full page on the screen. To
navigate through the pages, click the arrows at the top of the screen or in the
lower-left and -right corners of the pages. To switch from this view back to Print
Layout view, click the upper-right Close button. (Clicking Close doesn’t close
the document, only this view.)
Tip: Full Screen Reading view lets you choose what you see on the page. When you’re in this view, click
the upper-right View Options button to select Show One Page, Show Two Pages, or Show Printed Page.
• Web Layout (Alt, W, L). To see how your document would look as a web page,
choose this view. It removes page breaks and shows text and images as they’d
appear if you posted this document on the Web—as one long scrolling page.
• Outline (Alt, W, U). This view gives you an overview of your document,
collapsing it into outline format. Outline view emphasizes headings and subheadings
and treats paragraphs like subsections—so you need to use it in a document
that has headings, or this view won’t make much sense. This view can be
useful when you’re working on a long document; switch to Outline view to see the
document’s sections and check its organization, then go back to Print Layout or
Draft view to work on the text.
• Draft (Alt, W, E). If you want to focus on what you’re writing—not how it will
look on the page—try Draft view. This view fits more text on the screen because
it doesn’t show margins, headers, footers, or page numbers, and it marks page
breaks with a dotted line. Draft view does show other formatting, however, like
font and line spacing, so you can see what you’re doing if you apply, for example,
italics or underlining.