Microsoft Office Tutorials and References
In Depth Information
Saving a Presentation
Saving a
Presentation
PowerPoint 97–2003 Presentation. If you need to share a copy of your
presentation with others who have an older version of PowerPoint, choose
this option, which saves the presentation as a .ppt file.
Tip: The box on page describes a few other, less common options to consider when saving a
PowerPoint presentation.
3. ClickSave.
PowerPoint saves the file in your chosen folder, using the filename and format
you selected.
Up to speed
File Types and PowerPoint
Most of the time, you’ll probably save your PowerPoint
presentation as a .pptx, .pptm, or .ppt file. These formats let
you open and edit your files in PowerPoint 2010 or 2007
or (for .ppt files) in PowerPoint 97–2003. But you do have
other choices, all of which are worth knowing a bit about:
• PowerPoint Template. If you’ve designed a
presentation that you want to use as the basis for future
presentations, you can save it as a template. File types
are .potx (PowerPoint 2010 or 2007 template), .potm
(macro-enabled PowerPoint 2010 or 2007 template),
and .pot (PowerPoint 97–2003 template).
• PowerPoint Show. A PowerPoint Show is like a
read-only version of your presentation. When
someone opens the presentation, PowerPoint immediately
launches its slideshow. It’s a great choice when you
want people simply to view your finished
presentation, not work on it. (Just remember to save a regular
.pptx, .pptm, or .ppt version, too, in case you want
to work on the presentation later.) You can save as
a PowerPoint Show (.ppsx), a macro-enabled
PowerPoint Show (.ppsm), or a PowerPoint Show for earlier
versions of PowerPoint (.pps).
• PowerPoint Picture Presentation. This option,
new in PowerPoint 2010, adds a layer of security
when you distribute a presentation to others.
PowerPoint makes each slide a single picture instead
of multiple objects on the slide’s background. This
means that others can’t modify, rearrange, or “bor-
row” the slides’ content. This option converts slides
to pictures and saves a copy of the presentation as
a .pptx file.
• Windows Media Video. This option converts your
presentation to a .wmv video that’s viewable in
Windows Media Player, RealPlayer, QuickTime, and other
video players.
• Office Theme. If you’ve created your own theme for
a presentation, selecting fonts and colors you like,
you can save that theme for use in other PowerPoint
presentations and Office programs. PowerPoint saves
the file as a .thmx file (that’s an Office Theme) and
stores it in your Themes folder.
• Outline/RTF. This option saves the text of your slides
in outline form as an .rtf file, which you can open in
Word and most other word-processing programs.
None of the images or themes come along for the ride,
but it’s a good way to grab all the text in a slideshow.
• PDF or XPS file. This converts your presentation to
a Portable Document Format (PDF) or XML Paper
Specification (XPS) file, which allow others to view
the slides in Adobe Acrobat or the Windows XPS
Viewer. If you convert a presentation to one of these
file types, it becomes a document—not a
presentation—so there’s no animation or slide transitions.
 
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