Microsoft Office Tutorials and References
In Depth Information
Open Any Saved Presentation in PowerPoint
Adding Notes
2. Scroll down to the bottom of the screen and turn on the checkbox labeled
Now PowerPoint shows any recent files on the File menu, just above where it
says Info.
Open Any Saved Presentation in PowerPoint
Finally, you can always find and open any saved presentation, by pressing ol’ reliable
Ctrl+O to summon the Open dialog box. (Or take one of these routes: File Open or
Alt, F, O.) Just navigate to the slideshow you want to open, select it, and then click
Open. And there it is.
Adding Notes
Not too many people are comfortable giving an off-the-cuff presentation without
notes in hand. PowerPoint is ready to help by letting you add notes to individual
slides as you create a presentation. These memory aids can do whatever you want
them to do: Serve as a sketchy outline of points to cover or provide detailed
commentary written out in full. You can add notes as you create slides, one at a time, or
go ahead and create the presentation and then return to add notes to it later. You
can print out your notes and have them in hand as you give the presentation, look at
them in Normal view, or (if you’re using two monitors during the presentation) see
the notes in Presenter view (page 668).
Adding notes is simple: In Normal view (that’s the view you use to work on
individual slides, as shown back in Figure 20-1), click the Notes pane below the active
slide. The cursor appears, and all you have to do is type. When you’re done with your
notes for this slide, click outside the Notes pane. If you want to move on to add notes
to the next slide, click it in the left Slides pane. PowerPoint opens that slide; click its
Notes pane to add your note.
Tip: If the Notes pane feels too cramped to work in, move the mouse pointer to the top border. When the
pointer becomes two parallel lines with arrows pointing up and down, click and drag to resize the pane.
You can edit your notes at any time in Normal view by clicking inside the Notes
pane, or you can read and edit them in Notes Page view (View Notes Page or Alt, W,
T), which shows each slide on its own page, with a roomy text box for notes beneath
it. The next section tells you more about PowerPoint’s different views.
Viewing a Presentation
Building a good presentation requires more than just polishing each slide you’ve
created. You also need to pull back and get a bird’s-eye view. Only then can you judge
(and tweak, if necessary) how the collection is shaping up. Does your argument flow
smoothly? Are the slides arranged in the best possible order? Would a new slide help?
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