Microsoft Office Tutorials and References
In Depth Information
Embedding Other Files in Slides
Embedding Other
Files in Slides
Embedding Other Files in Slides
If you’ve ever thought life would be a lot easier if you could just plunk a Word
document or an Excel chart directly into a PowerPoint slide, rejoice! Life just got easier.
You can embed files from other programs (and even other PowerPoint files) in a
slide. It happens through the magic of something called object linking and embedding
(OLE). The box on page 576 gives you a primer on what OLE is, but in a nutshell it
lets you work with another Office program from inside PowerPoint. That means you
can use all the features of, say, Word or Excel in a file that lives in a PowerPoint slide.
Embedding an Existing File in a Slide
If you’ve got a file that would enhance your presentation—a worksheet you created
in Excel, say—you can tack that file directly onto a slide. Just follow these steps:
1. Insertanewblankslide.ThenselectInsert Object(Alt,N,J).
The Insert Object dialog box, shown in Figure 21-7 opens.
Figure 21-7:
The Insert Object dialog box is where you
embed another kind of file in a PowerPoint
slide. The “Create new” radio button
(selected here) lets you choose the kind of
file you want to create and embed on your
slide. Turn on the “Create from file” radio
button to embed and link to a file you’ve
already created in another program.
2. Turnonthe“Createfromfile”radiobutton.
The Insert Object dialog box morphs into the same kind of file-finding window
you see anytime you want to open a file.
3. ClicktheBrowsebutton.
The Browse dialog box opens.
4. Navigatetoandselectthefileyouwanttoinsert;clickOpen.
PowerPoint puts the filename in the Insert Object dialog box.
5. IfyouwanttheobjectonthePowerPointslidetoreflectanychangesthatget
madetotheoriginaldocument,thenturnontheLinkcheckbox.ClickOK.
PowerPoint inserts the file into your slide.
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