Microsoft Office Tutorials and References
In Depth Information
Adding Information to a Table
Adding Tables to
• To select a single cell, move the pointer to the lower-left corner of the cell you
want. When the pointer becomes a fat black arrow, click to select that cell.
• To select a row or column, move the pointer just outside the frame next to the
row or column you want to select (the pointer can be above, below, to the left,
or to the right of what you’re selecting). When the pointer changes to a fat black
arrow pointing to the row or column you want, click to select it.
• To select a range of cells, select the first cell of the range, and then hold down
the Shift key and select the last cell in the range. PowerPoint selects everything
between those two cells. You can also click and drag to select the range you want.
• To select the entire table, click inside the table and then press Ctrl+A.
Resizing a table
When you insert a table on a PowerPoint slide, a frame encloses the table. Whenever
you click the table, its frame becomes visible. To make the table larger or smaller,
look for the frame’s resizing points: These appear in the four corners and at the
halfway point of each border. When you hover the pointer over a resizing point, the
pointer becomes a two-headed arrow. Click and drag to resize the table. The cells
stay proportional as you drag.
Tip: If you want to resize cells within a table, point at a border between rows or columns. When the pointer
becomes two parallel lines with arrows pointing away from them, click and drag to move the border.
Moving a table
To move a table, click it so you can see its frame. Move the pointer to the frame so
it becomes a four-way arrow. Drag to move the table; let go of the mouse button to
drop the table in place.
Changing a table’s style
For the most part, changing a table’s style—coloring rows or columns, giving the
first or last row a different appearance from the rest of the table—works the same in
PowerPoint as in Word. You apply styles using the Table Tools | Design tab’s Table
Style Options, Table Styles, and Draw Borders sections. (Flip back to page 91 to learn
about working with those sections.)
PowerPoint gives you a couple of options for styling tables that aren’t available on
Word’s Table Tools | Design tab:
• Effects. This option, in the Table Styles section, adds visual effects to the table,
such as shadowing, reflection, or beveling. To add an effect, select the table (or
the group of cells to which you want to apply the effect), and select Table Tools |
Design ➝ Effects (Alt, JT, F). From the menu that appears, point at the kind of
effect you want, and another fly-out menu opens, as shown in Figure 21-9, so
you can choose a specific style. Pass your mouse pointer over the possibilities