Microsoft Office Tutorials and References
In Depth Information
Arranging Objects on
If you want to ungroup objects, select the grouped object and then click
Home ➝ Arrange ➝ Ungroup (Alt, H, G, U). The big object breaks apart into the
individual items that made it up.
Change your mind about ungrouping? Select any of the objects that used to be in
the group, and then click Home ➝ Arrange ➝ Regroup (Alt, H, G, E). The old gang is
back together again.
Word to the Wise
Tips for Creating Good Slides
A slideshow is only as good as the slides that make it up.
You don’t want to give your audience eyestrain or cause
their attention to wander. As you create slides, keep these
tips in mind:
• Think visually. Even when you’re the one up on the
podium, you need to put yourself in the audience’s
place as you design your slides. Use color
combinations that are easy on the eyes and fonts that are
legible from the back of a conference room or
auditorium. (Sans serif fonts like Arial and Calibri are generally
easier to read than serif fonts like Times New Roman.)
And when it comes to fonts, remember that size does
matter—if you want the audience to read your text.
• Use relevant images and illustrations. Pictures
should help your audience grasp and remember the
main points of a slide, so look for images that support
what you have to say. Don’t throw an image on a
slide just to fill up space—that sleeping kitten may be
cute, but unless it’s relevant to the slide’s content, it’ll
distract the audience from what you’re saying.
• Don’t crowd your slides. For maximum impact,
keep your slides clean and uncluttered. Four to six
bullet points are enough for any slide. If you find
yourself reducing the font size to fit everything onto a
slide, you should probably cut some words or spread
the slide’s content over two slides.
• Use animations to pace your slideshow. Don’t let
your audience get ahead of you. If you’ve got several
bullet points on a slide, don’t reveal them all at once.
Use animations (page 651) to reveal points one at a
time to match the pace of your presentation.
• But don’t overdo animations and effects. As
Chapter 23 shows, PowerPoint animations are fun to
play with. You might be tempted to use half or more
of the available options in a single presentation,
having objects zoom in, spin around, and fade out. But
too much will make your audience dizzy. (And the
same thing goes for sound effects.) Find a few
animation styles you like, and apply them consistently.
• Be consistent. Speaking of consistency: it’s key for
all elements of your slides, not just animations. Color
scheme, types of illustrations (photos vs. clip art, for
example), fonts—all these should work together to
unify your slideshow.
• Have a copy of any web pages you link to. If your
slides have links to web pages (page 571), make sure
you have a backup copy in case any Internet
connection problems crop up during your presentation. You
can use PowerPoint’s screenshot capability to have
back-up screenshots on hidden slides.
• Limit the number of slides. More isn’t always
better. Keep that point in mind when you design a
presentation. Use only as many slides as you need to
support the main points of your presentation.
• Remember: Your slideshow is not your whole
presentation. Have you ever sat through a
presentation where the speaker simply read what was on
each slide? How long before your eyelids started
drooping? Your slides are more like an outline than a
script; they should illustrate the main points of your
presentation, but the talk you give is the main event.