Microsoft Office Tutorials and References
In Depth Information
Opening an Inserted File
Navigating with
Links and Action
Buttons
Tip: Actions aren’t confined to action buttons. You can add an action to any object on a PowerPoint
slide. Just select the object and then click Insert➝Action (Alt, N, K) to open the Action Settings dialog box
(Figure 22-9). Then follow steps 4–6 in the preceding list.
Opening an Inserted File
If you’ve inserted an object from another program into a slide, such as a Word
document or an Excel spreadsheet, you can open the inserted file (along with the
program used to create it) with a click. This is helpful when you’ve got a document or a
spreadsheet that’s too big to fit on a slide.
First, insert the object into your slide (page 575 tells you how to do that). When you
insert the object, turn on the “Display as icon” checkbox. This shows a small picture
on the slide that represents the kind of file you inserted—Adobe PDF file, Excel
spreadsheet, Word document, whatever—as shown in Figure 22-10.
Figure 22-10:
When you insert an
object (such as an
Excel spreadsheet) into
a slide, use the Insert
tab’s Action button
(circled) to open it
during a presentation.
Embedded file
Next, set things up so that the file opens when you click the icon:
1. Selecttheinsertedfile’sicon,andthenclickInsert Action(Alt,N,K).
The Action Settings dialog box, shown in Figure 22-9, opens, with the “Object
action” option enabled.
2. Turnonthe“Objectaction”radiobutton.
The drop-down list of actions goes live.
 
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