Microsoft Office Tutorials and References
In Depth Information
Editing and Formatting
Tip: To select several different chunks of text in different places, select the first piece of text you want.
Then hold down the Ctrl key as you make your next selection. This is a great way, for example, to italicize
a bunch of different phrases in one fell swoop.
Keyboard shortcuts are another option, sparing you from having to fumble around
with that sometimes-hard-to-position mouse. Here’s what you can do:
• Select one character at a time. Place the cursor at the start of your selection,
and then hold down the Shift key as you use the left or right arrow key to make a
selection. As long as you continue to hold down the Shift key, you can press the
arrow key multiple times (or hold it down) to expand your selection, selecting
as much text as you want.
• Select a word. Use the arrow keys to put the cursor at the start or end of the
word you want to select. Press Ctrl+Shift+left arrow to select the word to the
left of the cursor; press Ctrl+Shift+right arrow to select the word to the right of
• Select a line. Position the cursor at the start of the sentence you want, then press
Shift+End to select the entire line. This also works the other way: Put the cursor
at the end of the line you want to select and press Shift+Home.
Tip: You can also select any part of a line using the keyboard. Put the cursor where you want your
selection to start, then press Shift+End to select to the end of that line or Shift+Home to select to its beginning.
• Select a paragraph. Put the cursor at the start of the paragraph you want to
select and press Ctrl+Shift+down arrow. (Or place the cursor at the end of the
paragraph and press Ctrl+Shift+up arrow.)
• Select any block of text. Position the cursor at the beginning or end of your
selection. Holding down the Shift key, use the arrow keys or the navigation keys
(Home, End, Page Up, Page Down) to select the text you want.
• Select the entire document. Press Ctrl+A to highlight everything in your
document. Or work with the ribbon’s keyboard shortcuts: Press Alt, H, SL, A.
Finally, one last way to select text using the keyboard with the F8 key, way up at the
top of your keyboard:
• Set a selection point. When you press the F8 key, you create a starting point
for selecting. From then on, if you use the arrow keys, the navigation keys, or
the mouse, Word selects text from that starting point. After you’ve made your
selection, press Esc to stop selecting.
• Select a word. Put the cursor on the word you want to select and press F8 twice.
• Select a sentence. Position the cursor on the sentence you want, and then press
F8 three times to select it.