Microsoft Office Tutorials and References
In Depth Information
Four Ways to Move Text
Next, position the cursor at the selection’s new location. Right-click to bring up the
shortcut menu again. Here you have three options for pasting:
• Keep Source Formatting. Choose this if you want the pasted text to keep its
original formatting (font, size, and so on—page 47 tells you more about text
• Merge Formatting. If you want the text to match the formatting of the text
where you’re pasting it, then this is the option you want.
• Keep Text Only. Choose this if you want to paste words—and only words—
without any fancy formatting. Keep Text Only strips out any images, as well as
headings, hyperlinks, and styles. Lists and tables get converted to regular
paragraphs. You end up with words and paragraphs that have the same formatting
as the document you’re pasting into.
Option 3: Use the Home tab
This option is for folks getting paid by the hour; it works, but it sure does take time.
To copy or cut text using the ribbon, select the text you want to move and then click
the Home tab (shown in Figure 2-1). In the Home tab’s far-left Clipboard section,
click Cut (which looks like a pair of scissors) or Copy (which looks like two sheets
of paper). If you prefer, you can press Alt, H, X to cut and Alt, H, C to copy. Word
copies your selection to the Clipboard.
Next, place the cursor where you want the text to appear. On the Home tab, click
Paste (Alt, H, V). A button appears; click it to choose the formatting option you
want: Keep Source Formatting (K), Merge Formatting (M), or Keep Text Only (T).
Word applies your choice as it pastes in the selection.
Tip: If you don’t want to choose one of these options every time you paste, click File➝Options (Alt, F, I)
to open the Word Options dialog box. There, choose Advanced and, in the “Cut, copy, and paste” section,
turn off the checkbox labeled “Show Paste Options button when content is pasted.” Click OK.
Option 4: Use the Clipboard pane
Word keeps track of the text you’ve copied or cut—up to 24 different selections—by
placing it on the Clipboard. You can find any of these snippets on the Clipboard, and
from there paste the text into your document. Say you’re creating a program for a
conference, and you’re copying names from a list of speakers and pasting them into
the sessions where they’ll be speaking. You copy Anne Adams and paste her name
into Session 1, and then go on to copy and paste the speakers’ names for Sessions 2
and 3. When you get to Session 4, you see that Anne Adams is scheduled to speak
again. You can open the Clipboard, find her name, and paste it in from there.
To find text you’ve put on the Clipboard, click the Home tab and, in the far-left
Clipboard section, click the pop-out icon in the section’s bottom-right corner (it’s just
after the word “Clipboard”). Or press Alt, H, FO. Doing so opens the Clipboard pane,