Microsoft Office Tutorials and References
In Depth Information
Ending a Slideshow
Before the Show:
27-minute mark. By rehearsing ahead of time, you can streamline a long
presentation—or flesh out a short one.
During rehearsal, you’re not the only one who’s working. PowerPoint records how
much time you spend on each slide and how long it takes to get through the entire
presentation. You can use this info to adjust your presentation or to use the timings
for a slideshow that runs automatically, without any clicks or other input. (To see
how to set up an auto-run slideshow, flip to page 678.)
Tip: Have ready the notes you’ll use when giving the presentation for real. And ask a colleague, friend, or
family member to serve as your practice audience. They can give you feedback on the presentation, and
their reactions will help with your timing.
To test out a practice run-through, open the presentation, take a deep breath, and
then follow these steps:
1. In the Slide Show tab’s Set Up section, click the Rehearse Timings button
PowerPoint immediately opens the presentation in Slide Show view and starts
recording using the Recording toolbar, shown in Figure 24-3. The Recording
toolbar appears in the upper-left corner. It includes a timer that tracks how
much time is passing, as well as these buttons:
— Next. Click this button to go to the next slide. When you use this button to
advance from one slide to the next, PowerPoint notes how much time you
spent on each slide.
— Pause Recording. If you need to take a break from the presentation—may-
be the phone’s ringing or you need more coffee—click this button. When
you do, a dialog box (Figure 24-3) appears to let you know recording has
paused. When you’re ready to continue, click Resume Recording to start
the timer ticking again.
— Repeat. If you make a mistake, you don’t have to start all over again from
the beginning. Click this button, and the recorded time for the current slide
resets to 0:00:00 (but there’s no effect on the recorded time for the slides
you’ve already done), so you can give it another go.
As you practice, try not to get distracted by the ticking timer. Focus on your notes,
make sure the animations and transitions are working as you expect, and look at
the Recording toolbar only when it’s time to click the Next button. Make the
practice presentation as much like the real thing as you can. If you plan to pause and
ask for questions before moving on, for example, allow time for that. And don’t
forget to leave plenty of time for the audience to crack up over your jokes.