Microsoft Office Tutorials and References
In Depth Information
Creating a Handout
Before the Show:
• Edit it. To add, remove, or reorganize the slides in a custom slideshow, open
the Custom Shows box (Figure 24-5), select your show, and then click the Edit
button. This opens the Define Custom Show dialog box (Figure 24-6) for that
show. Make the changes you want; when you’re finished, click OK to save them.
Note: If you want to make changes to a slide’s content, change the slide in the parent presentation. Any
change you make there affects all custom slideshows associated with the parent presentation.
• Copy it. To make an exact copy of a custom presentation, open the Custom
Shows box (Figure 24-5), select the custom show you want to duplicate, and
then click the Copy button. PowerPoint adds this new version to the list, with a
name that begins “Copy of ”. If you want, select the copy and then click Edit to
customize it further.
• Delete it. If you’re finished with a custom slideshow and won’t need it again,
you can remove it from your list of custom shows. In the Custom Shows dialog
box (Figure 24-5), select the show you want to get rid of and click Remove.
Creating a Handout
Whether you give them out before, during, or after your slideshow, handouts are
a great way to help an audience remember your main points. If you plan to give
people printed handouts, PowerPoint works with Word to create them. Select
File ➝ Share ➝ Create Handouts (Alt, F, H, H). On the page that opens is a Create
Handouts button; click that (or press A if you’ve got keyboard shortcuts turned on).
PowerPoint opens the Send To Microsoft Word dialog box, shown in Figure 24-7.
This dialog box shows a variety of layouts for your handout, each illustrated with an
example. You can print one or more slides on a page, along with your presentation’s
notes or blank lines for audience members to write their own notes. Turn on the
radio button of the layout you want, and choose one of these options:
• Paste. This pastes an image of each slide into the Word document.
• Paste link. When you choose this option, each slide image in the Word
document is also a link to that slide in the PowerPoint presentation. You might
choose this if you’re putting your presentation and the handout on a website.
Click OK, and your presentation opens as a Word document. Now you can edit,
format, and print the document in Word.
Note: Turning your presentation into a Word document and then editing and printing a handout from
there is only one of your options for printing a handout. You can also set up a handout using PowerPoint’s
handout master (page 618) and print directly from PowerPoint (page 562).