Microsoft Office Tutorials and References
In Depth Information
Setting Up Your Show
Before the Show:
Prep Work
For Presenter view to work, you need to be able to hook up two monitors to the
computer that runs the slideshow. Next, follow these steps to set up PowerPoint to
use both those monitors:
1. In the Slide Show tab’s Monitors section, turn on the Use Presenter View
checkbox.
The Windows Control Panel’s Display Settings dialog box opens.
2. OntheMonitortab,selectthemonitoryouwanttousetoviewyournotesas
yougivethepresentation.Turnonthe“Thisismymainmonitor”checkbox.
This tells Windows which monitor will display your notes along with the slides.
3. Selectthesecondmonitor(theonewhosedisplayyouraudiencewillsee)and
turnonthecheckboxlabeled“ExtendmyWindowsDesktopontothismoni-
tor.”ClickOK.
PowerPoint can now display your slideshow on both monitors.
Now that you’ve done the setup work, head back to PowerPoint to start your
slideshow. On the Slide Show tab, check the Monitors section to make sure the Show On
list shows the monitor whose display the audience will see. Then start the slideshow
in the usual way. On your monitor, your presentation’s notes appear along with the
relevant slides—but the audience sees only the slides.
poWer Users’ CliniC
Tuning Up Your Presentation’s Performance
If your slideshow is acting sluggish, the first thing to try is
adjusting the screen resolution (page 668). If the slideshow
still seems slow, try these options for speeding things up:
• Shut down other programs. Running several
programs simultaneously can slow down your
computer’s performance.
• For large objects, avoid gradients and
transparency. Choose solid fills instead.
• Make animated images smaller. Just select the
picture, click a resizing handle, and drag to resize it.
• Avoid certain kinds of animations. Instead of
animations that rotate, fade, or scale an object (change
its size), try other animation styles.
• Don’t have too many animations happen at the
same time. Instead, have some of the animations
start on the next mouse click, or run them one after
another.
• Reduce the overall number of animations.
Animated effects are fun, but not if they make your
slideshow drag.
• Compress media clips. If you have audio or video
clips in your presentation, compressing them saves
disk space and speeds up playback (although it might
diminish quality). To compress the media files in
your presentation, select File➝Info➝Compress
Media (Alt, F, E, MC) and choose a compression option:
Presentation Quality (best quality), Internet Quality
(comparable to streaming media you play over the
Internet), and Low Quality (most compressed). You
can come back to this page later and click Undo to
return to the previous quality level.
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