Microsoft Office Tutorials and References
In Depth Information
Searching with the Navigation Pane
mention your firm’s Chief Tweet Officer—and not all the dozens of other instances
of plain old, lowercase “tweet”? Head to the far-right side of the Navigation pane’s
Search box; from the shortcut menu that appears, choose Options. This opens the
Find Options dialog box, shown in Figure 2-6, where you can fine-tune your search
with plenty of search options:
• Match case. Normally, Word ignores upper- and lowercase letters when it
searches. If case is important—for example, you’re looking for the month “May,”
not the verb “may”—then turn on this checkbox.
• Find whole words only. A search returns partial matches if this checkbox is
turned off. So a search for “but” returns “butcher,” “butter,” “butler,” “abut,” and
so on. If you want your results to list only the word you typed, turn on this
• Use wildcards. In poker, when deuces are wild, they can stand in for any card. In
Word, wildcards work the same way—they stand in for any character or group
of characters. When you turn on this checkbox, a question mark (?) serves as a
wildcard for any character, and an asterisk (*) serves as a wildcard for any group
of characters. So “wa?” returns “wad,” “was,” “war,” and similar words, and “w*t”
returns “wart,” “what,” “wait,” “went,” “warrant,” “widget,” “without,” and so on.
• Sounds like (English). Not great at spelling? You’ll love this option. Turn on
this checkbox, type in your search term—sounding it out the best you can—
and Word shows you matches that sound like what you typed. With this option
turned on, a search for “poseshun” finds “possession,” for example.
• Find all word forms (English). With this turned on, you can search for “have”
and get all forms of that verb—“has,” “have,” “had,” “having”—in your results.
• Highlight all. When this checkbox is turned on, Word highlights all your search
term’s matches in the document. If you turn it off, Word highlights a match only
as you click on it in the Navigation pane’s results.
• Incremental find. This checkbox, turned on by default, tells Word to start
searching for text even as you type in your search term.
Note: To use incremental find, you have to have the “Highlight all” checkbox turned on.
• Match prefix. This is a good choice when you’ve got a word on the tip of your
tongue and can only remember how it starts. Turn on this checkbox to find
matches to the beginnings of words—for example, if you want a search for “pe”
to return “petunia,” “pert,” and “pecunious,” but not “ape” or “type.”
• Match suffix. This matches the ends of words. So you’d turn it on if you want to
find all words that end in “ing,” such as “standing” and “running,” but don’t want
results like “ingot” or “twinge.”
• Ignore punctuation characters. Turn this on when you want Word to ignore
hyphens, apostrophes, and other punctuation marks when searching. For
example, searching for “backup” would include “back-up” in the results.