Microsoft Office Tutorials and References
In Depth Information
Packaging Your Presentation on a CD or DVD
Sharing Your
Presentation
Table 24-2. Where to find instructions for sharing Office files
Topic
Page Number
Sending a file using email
216
Emailing a link to a file
217
Saving a file to SkyDrive
218
Saving a file to SharePoint
219
Restricting permissions
236
Removing hidden data and personal information
230
Packaging Your Presentation on a CD or DVD
One popular way to share a PowerPoint video is to save it on a CD or DVD, where
you can package it with other presentations or relevant files. (These steps refer to
CDs and DVDs that store data files, not the kind you’d put into a DVD player to
watch a movie.) PowerPoint makes it easy to package a presentation on a disc. Start
by putting a blank disc into your computer’s writeable CD/DVD drive, and then
follow these steps:
1. OpenthepresentationyouwanttoshareviaCDandselectFile
SharePackagePresentationforCD(Alt,F,H,G).
The Backstage view changes to give you information about packaging a
presentation to save it on a disc.
2. ClickPackageforCD(orpressAifyou’reusingkeyboardshortcuts).
The Package for CD dialog box opens, with a placeholder name for the disc
you’re creating and the current presentation appearing in the “Files to be
copied” list.
3. Givethediscanamethatreflectswhatthepresentationisabout.Ifyouwant
toaddanyotherfilestotheCD,clicktheAddbutton.
Clicking Add opens the Add Files dialog box, where you can locate any other
files you want to put on the same disc with the current presentation. Select a file
(use the Shift or Ctrl key to select multiple files) and then click Add.
4. Ifyouwanttoprotectthepresentation,limitingwhocanvieworeditit(or
both),clickOptions.
The Options dialog box has two text boxes:
Password to open each presentation
Password to modify each presentation
Type in a password for either or both (and don’t forget to write down the passwords
and share them with recipients who need them). Also, if you haven’t had
PowerPoint look over the presentation for personal or other information you may not
want to share, turn on the checkbox labeled “Inspect presentations for inappropriate
or private information”, and then click OK to run an inspection of the file.
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