Microsoft Office Tutorials and References
In Depth Information
Packaging Your Presentation on a CD or DVD
Sharing Your
Presentation
5. InthePackageforCDdialogbox,usetheupanddownarrowstotheleftof
thefilelistifyouwanttopackagethefilesinadifferentorder.Whenyou’re
happywiththesettingsyou’vechosen,clickCopytoCD.
If a presentation in your package has linked files, PowerPoint shows a dialog
box asking you to confirm that it’s OK to include them. Click Yes. PowerPoint
copies the files to the blank disc.
Word to the Wise
Tips for Creating a Viewer-Run Slideshow
When you create a viewer-run slideshow, you give up
some control over the show. Unlike shows that, say, play
on a kiosk, you’re no longer in charge of the pace at which
the slideshow proceeds. This is a good thing, because you
want a person viewing your slideshow to go through it at
his own speed.
automatically, the viewer can always jump to the next
slide if she doesn’t feel like watching the video. And
while narration is great for a slideshow that loops in
a kiosk, an individual viewer can always turn off the
sound. For these reasons, make sure the text of your
presentation covers all the main points. Make media
effects optional and supplemental.
• Don’t let a slide be blank when it enters. You
don’t want a viewer to sit there, confused, staring at
an empty slide and waiting for something to happen.
Each new slide should have some visible content
when it enters.
• Let the viewer control animation sequences.
Don’t have text and other objects appear and
disappear at random; make sure the viewer controls
them—and knows when to click to start the next
sequence. It’s a good idea to create a symbol to
indicate when an animation sequence is done, such as a
small arrow—an object whose appearance says, “Click
again and the slide will change.” Have the symbol
appear at the end of each animation sequence on
a slide, except the last one, when clicking advances
to the next slide.
• Make sure the presentation is appropriate for
any environment. A loud soundtrack and goofy
sound effects might be fun when you present a
slideshow to a large audience, but if a viewer is going
through the presentation surrounded by coworkers,
they might wonder about the boings and drumrolls
and applause emanating from his cubicle.
Creating a viewer-run slideshow, therefore, requires you to
think a bit differently about the presentation than you would
if you were giving it yourself. These tips will help make sure
that individual viewers get the most out of your slides:
• Don’t use timed transitions. Think how annoying it
would be if a slide moved forward all by itself before
you were done with it. Sure, you could use the
Previous button to go back, but the switch has already
interrupted your concentration. Don’t do this to your
viewers. In the Transitions tab’s Timing section, make
sure all transitions have On Mouse Click (Alt, K, M)
turned on and After (Alt, K, F) turned off.
• Make navigation controls clear. You can’t assume
that viewers are PowerPoint pros like you. They might
not notice the navigation buttons in the status bar, for
example. The last thing you want is for them to waste
time scratching their heads about how to move to the
next slide—or to even give up on viewing the show.
Use action buttons (page 607) to indicate viewers’
options for moving around the presentation. Buttons
like Next, Previous, Home, Beginning of Section, and
Next Section are super-helpful for getting around.
• Don’t rely on narration and media clips to make
your main points. In a viewer-run presentation,
media clips are optional. Even if you set the clip to play
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