Microsoft Office Tutorials and References
In Depth Information
Replacing Text
Finding and
Replacing Text
2. Inthe“Findwhat”box,typethewordorphraseyouwanttoreplace.(Inthe
novelexample,you’dtype Eleanor .)Belowit,inthe“Replacewith”box,type
theword or phrase youwant to replace itwith ( Fifi in the example).Click
ReplaceAll(Alt+A).
Word replaces all instances of the “Find what” term with the “Replace with”
term and shows a dialog box telling you how many replacements it made.
3. ClickOK.Ifyou’redonesearchingandreplacingfornow,clickClose.
Word closes the Find and Replace dialog box.
Figure 2-8:
To find all instances of a search
term and replace each and
every one with something
different, click Replace All. To
decide whether to replace the
search term on a case-by-case
basis, click Replace to replace
this instance and then go to the
next one.
What if you don’t want to replace each and every instance of the search term? For
example, imagine you’ve been working on a personnel report, and you realize that
you’ve misspelled Bob Browne’s name all the way through, typing it as “Brown.” But
you can’t just replace all instances of “Brown” with “Browne,” because then Samantha
Brown’s name would be wrong. You need to see each instance in context before you
decide whether to replace it.
To go through a document one match at a time, replacing some instances of the
search term but not others, do this:
1. Withthedocumentopen,clickHome Replace(Alt,H,R).
Word opens the Find and Replace dialog box, with the Replace tab selected, as
shown in Figure 2-8.
2. Inthe“Findwhat”box,typethewordorphraseyouwanttoreplace.Belowit,
inthe“Replacewith”box,typethewordorphraseyouwanttoreplaceitwith.
ClickFindNext(Alt+F).
Word jumps to the next instance of your search term, highlighting it.
3. Ifyouwanttoreplacethisinstanceofthesearchterm,clickReplace(Alt+R).
Ifyouwanttoleavethesearchtermasitis,clickFindNext(Alt+F)again.
When you click Replace, Word replaces the search term with the new term and
jumps to the next match. When you click Find Next, Word leaves the search
term as it is and jumps to the next match.
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