Microsoft Office Tutorials and References
In Depth Information
Formatting Power with Styles
Text Formatting:
Font, Size, and Style
Click any button to apply the formatting to the text you’ve selected. To make the
Mini Toolbar disappear, click elsewhere in the document. To bring it back, select
some more text.
Tip: Some people don’t like seeing the ghostly Mini Toolbar floating above text they’ve selected. To
prevent it from appearing, click File➝Options (Alt, F, I). In the “General options for working with Word”
dialog box, turn off the “Show Mini Toolbar on selection” checkbox, and then click OK.
Formatting Power with Styles
In long documents—reports, novels, lists of George Foreman’s kids named
“George”—you often need to format certain elements the same way over and over
again. For example: chapter and section titles, regular paragraph text, picture
captions, whatever. Styles let you define reusable formatting collections that are great
ways to help create a consistent look. Best of all, if you ever change your mind—you
want a sidebar title, say, to be 18-point red Courier rather than 12-point blue Arial—
just change the style definition, and those changes get made across all items using
that style. What a timesaver.
Styles appear on the Home tab, as you can see in Figure 2-12. But the menu of styles
that appears on the ribbon is only part of the story. Click the down arrow to scroll
through styles, or the More button just below it (Alt, H, L) to see a menu of styles.
Figure 2-12:
Styles give your
document a consistent
look by letting you
reuse predesigned
Heading 1
Styles work on the paragraph level, affecting all the text in that paragraph. (In Word,
when you type something and then press Enter, that’s a paragraph—even if you’ve
typed only a single word or line.) To apply a style, put the cursor anywhere in the
paragraph whose text you want to format (or select several paragraphs) and click
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