Microsoft Office Tutorials and References
In Depth Information
Spacing Between Paragraphs
Working with Lists
choose the line spacing you want. As you move your mouse pointer over the choices,
the paragraph changes to give you a preview of what that spacing looks like. Click
the spacing you want to apply it to your document.
If you don’t see the spacing option you want, click Line Spacing Options to open the
Paragraph dialog box, shown in Figure 2-18, and fine-tune the line spacing in the
Spacing section, keeping an eye on the Preview pane to see how your choices will
appear in the document. When your spacing is all set, click OK to apply it.
Spacing Between Paragraphs
Adding a little space between paragraphs makes your pages easier on readers’ eyes
and improves the flow of your document, making it clear where each paragraph
starts and ends. To increase or decrease the amount of space between paragraphs,
click Home Line and Paragraph Spacing Line Spacing Options (press Alt, H, K, use
the down arrow to select Line Spacing Options, and then press Enter). This opens
the Paragraph dialog box (Figure 2-18). In the Spacing section, use the up and down
arrows to adjust how much space Word inserts before or after each paragraph. Or
you can double-click inside the Before or After box and type the number you want.
Spacing between paragraphs is measured in points—to give you an idea of what that
means, there are 72 points in an inch.
If you don’t want Word to insert space before or after two paragraphs of the same
style (page 51)—for example, you want extra space between headings and body
paragraphs but not between the paragraphs themselves—turn on the checkbox
labeled “Don’t add space between paragraphs of the same style.” Click OK to apply
your spacing.
To do a quick insertion of extra space before or after a paragraph, place the cursor
anywhere in the paragraph you want and then click Home Line and Paragraph
Spacing Add Space Before Paragraph or Add Space After Paragraph (Alt, H, K, B or
A). When you do, Word throws in an extra 10 points of spacing where you indicated.
Tip: You can also adjust spacing between paragraphs from the Page Layout tab. Click Page Layout and
use the Paragraph section’s Before box (Alt, P, SB) or After box (Alt, P, SA) to change the spacing.
Working with Lists
Some people organize their lives by lists: to-do lists, shopping lists, top 10 lists…if
something crosses their mind, they put it in a list. Lists are a great way to organize
information and present it in an easy-to-read format, and Word makes creating and
formatting lists a snap.
Word’s Home tab has buttons for three kinds of lists:
Bulleted list. This kind of list marks each item with a bullet or other symbol
(like an arrow or a checkmark).
 
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