Microsoft Office Tutorials and References
In Depth Information
Formatting a Document
Formatting a
Document
Tip: For a quick way to work with lists, select all or part of a list and right-click. The shortcut menu that
appears lets you increase or decrease the indentation of your selection, adjust the numbering, and open
the Bullet or Numbering library to choose a different style.
Formatting a Document
When you create a new document in Word, there’s actually a template that, behind
the scenes, sets it up in a certain way. For example, normal.dotx, the template Word
uses to create an ordinary blank document, has portrait (vertical) orientation, 1"
margins on all sides, 11-point Calibri font, 10 points of white space after each
paragraph, and so on. If you choose a different option from Word’s template library (page
18), such as a resumé or a brochure, Word sets you up with formatting appropriate
to the style you’ve chosen.
Of course, you can also customize a document’s formatting. For example, you might
widen the margins on a presentation handout so audience members have extra room
to jot down notes. To make these kinds of document-wide changes, head for the
Page Layout tab (Alt, P), shown in Figure 2-23.
Figure 2-23:
The Page Layout tab
is where you can
adjust a document’s
formatting—every-
thing from margin
size to page color.
Using the Page Setup Section
When you want to change how the text fits on a document’s pages—tweak the
margins, adjust the paper size, switch from landscape to portrait orientation or
vice versa—head to the Page Layout tab’s Page Setup section. That’s where you’ll
find these buttons:
Margins (Alt, P, M). Click this button to open a menu of margin choices:
Normal. 1" margins on all sides.
Narrow. 0.5" margins on all sides.
 
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