Microsoft Office Tutorials and References
In Depth Information
Formatting a Document
— Moderate. 1" margins on the document’s top and bottom and 0.75"
margins on the sides.
— Wide. 1" margins on the document’s top and bottom and 2" margins on
— Mirrored. Choose this option when you’re printing pages that will be
bound in book format, so readers will see two facing pages. It sets up top,
bottom, and outside margins of 1" and inside margins of 1.25" (to leave
some room for the binding).
— Office 2003 default. This option takes you back in time to the standard for
the Office 2003 documents: 1" margins on the top and bottom and 1.25"
margins on the sides.
— Custom margins. Choose this option to open the Page Setup dialog box,
where you can set the size of each margin by typing in the number of inches
you want or using the up and down arrows to increase or decrease each
margin in increments of a tenth of an inch.
• Orientation (Alt, P, O). When you click this button, a menu opens that lets
you choose portrait (vertical) or landscape (horizontal) orientation for your
document. Letters, reports, memos, agendas, and most written documents use
portrait orientation; landscape orientation is good for certificates, tri-fold
brochures, bi-fold programs, and similar documents.
• Size (Alt, P, SZ). Click this button to see a menu of common paper sizes, such
as letter (8.5 × 11), legal (8.5 × 14), and A4 (8.27 × 11.69). For each paper size,
Word gives you the name, dimensions, and a preview. Click More Paper Sizes
to open the Paper tab of the Page Setup dialog box, where you can specify the
paper dimensions by typing in the width and height yourself.
• Columns (Alt, P, J). If you need to format your document in columns, as for
a newsletter, here’s where to go. Select the text you want in columns and then
use this button to lay it out in two or three columns. The Left option creates a
narrow column on the left and a wide column on the right, and the Right
option puts the wide column on the left and the narrow one on the right. Choose
More Columns to open the Columns dialog box, where you can customize the
number of columns, their widths, and the spacing between them.
Tip: If you’ve created some columns and decide that you don’t want them after all, click Page
Layout➝Columns➝One (Alt, P, J, use the arrow keys to select One, and then press Enter). This creates
one continuous block of text across the width of the page in normal paragraph format.