Microsoft Office Tutorials and References
In Depth Information
Arranging your images
the default settings left rather wide gaps between the columns, and it looked
better when I took the spacing from 1.27 cm down to 1 cm. If you want the columns
to be of uneven width or spacing, untick the box beside Equal column width. You
can then provide your own sizes and spacing for each column. Another handy
feature here is the ability to add lines between your columns. Tick the box beside
‘Line between’ to switch these on.
Formatting your paragraphs to have justiﬁ ed text will make your newsletter
look more formal, but can also make raggedy columns look tidier. Use the
Justify icon (shown in Figure 1.10) or CTRL+J.
Having a word dangling off the end of the last column, or a gap in the third
column where it ﬁ nishes short, is bit like wearing trousers that only come up to your
shins: it looks wrong, and everybody notices. You can ﬁ x problems like this by
playing with the width and spacing of columns, but you’ll end up chasing your
tail. You won’t want two stories on the same page to have different shaped
columns, and you won’t ﬁ nd a combination that works perfectly for both, either.
Professional designers ‘cheat’ by editing the text to make it ﬁ t. If you’re a line
short, see if you can insert a paragraph break somewhere, or add a few words to
the end of the story. If your text overruns slightly, see if you can delete a word or
two higher up in the article. In time, you’ll learn how to spot the best places to
make changes, such as a densely packed line that will tip over into the next line
if you add a short word in the middle, or a line with plenty of space for the ﬁ rst
word on the next line if you just take out a short word above it. If you’re good at
those penny falls arcade machines, you’ll have a natural advantage here.
Arranging your images
In Chapter 2, you learned how to insert pictures and clip art into a poster. On a
poster you’ve got plenty of space to ﬂ oat a picture in. When you’re designing a
newsletter it’s a bit more complicated, because you need the picture to sit close to
the text it belongs with, and you need the text to ﬂ ow around it cleanly. If you take
a look at a newspaper or magazine, you’ll see how the pictures tend to sit inside
the stories they relate to.