Microsoft Office Tutorials and References
In Depth Information
Arranging your images
Flowing text around images
There are two ways that pictures can behave in Word. They can either be in line
with the text, or they can be ﬂ oating. In-line pictures keep their place in your
story. So, for example, if you have a picture after the ﬁ rst paragraph and you insert
a new ﬁ rst paragraph, the picture will move down the document together with the
old ﬁ rst paragraph. This is how Word usually treats pictures, and it’s ideal for
projects where you’re using pictures to explain the text you’ve just written.
Floating pictures stay where you put them on the page. This means that, if you add
in a new paragraph, the text will all shufﬂ e around but the picture will stay ﬁ rmly
put. With a newsletter, you want the picture to go where it looks right on the page
and to stay there as you edit the text around it, so this is what we need.
Insert a picture now, and it will appear wherever your text cursor is. When you
click the picture, a new tab appears on the ribbon called Picture Tools Format,
shown in Figure 3.8. Microsoft’s programmers were obviously a bit worried that
you might miss it, so they coloured it shocking pink in Word 2010 to make sure
that everyone in the same room, even those sat on the far side, can see it clearly.
In Word 2007, it’s a more muted rose colour. It disappears when you click away
from the image again. If you can’t see the Picture Tools Format tab, shield your
eyes and then click the picture again.
On the ribbon, there is a Wrap Text button, shown in Figure 3.8. It’s called Text
Wrapping in Word 2007. Click this to reveal a set of options that govern how your text and
picture will cosy up to each other. Don’t be put off by the number of options – you’ll
never need to use most of them. The default is In Line with Text. Choose the Square
option, and your picture will ﬂ oat on the page. That means you can click on the
picture and drag it across the page. When you release your mouse button, the picture
will stay in that place. When you edit the articles nearby, the words will ﬂ ow around
that picture (‘wrap’ around it, to use the jargon) but the picture won’t budge.
In Chapter 2, you learned how to resize pictures and you’ll need those skills again
here. For best results, you should resize your picture so that it matches the width
of a column. You could run a picture across two or three columns, but you’ll end
up with a messy text layout if your picture width doesn’t cover an exact number