Microsoft Office Tutorials and References
In Depth Information
Advanced layout options
Your advanced paragraph options include:
• Indentation Left or Right: governs how much the text is indented from the left
or right margin.
• Indentation Special: If you set the options to First Line and 0.5cm for your
paragraphs, as shown in Figure 3.10, your story will have a slight indentation
at the start of each paragraph, as you can see from my selected text in Figure
3.10. I recommend that you edit your headlines so that they don’t have any
ﬁ rst line spacing, and hug the left margin tightly.
• Spacing Before: This is used to add space above a paragraph or headline. By
default, your Heading 1 headlines will have spacing of 24 pt above them. You
can reduce this or increase it, according to taste.
• Spacing After: This adds space after a paragraph or heading.
• Line spacing: By default, paragraphs will have line spacing of 1.15. You can
change this to single spacing to make the text look less spaced out, enabling
you to ﬁ t more text on the page.
The secret to making these options work well is to apply them consistently across
the newsletter. I’m sure you’re already racing ahead of me here, but you can make
changes to your text and then Update the appropriate style to apply it to all
similarly styled text.
Adding borders and shading
You can add borders and shading to help to deﬁ ne where one story ends and
another begins, or to draw attention to headlines.
Select your text, and then click the arrow to open the Borders and Shading options
(shown in Figure 3.10). There is a range of quick options available in this menu,
but I recommend you select Borders and Shading at the bottom to open the
advanced options, which look like Figure 3.11.
On the left, click one of the settings to choose the kind of border you want (the
simple box setting can be perfectly adequate). In the next column, choose the
style, colour and width of the line. Use the scroll bar to ﬁ nd all kinds of styles,
including some that use multiple lines of different thicknesses. Complicated
borders work best on large areas and, as with fonts and clip art, it’s easy to get drawn