Microsoft Office Tutorials and References
In Depth Information
Advanced layout options
Borders don’t work well on stories that are formatted in columns. The
formatting follows the fl ow of the text, so you will have no bottom border on
the fi rst column and no top border on the second, for example.
There is also a quick trick you can use to add a horizontal line across the page.
Just type in fi ve hyphens and press Enter. Different line styles can be inserted by
replacing the hyphens with fi ve equals signs (=), asterisks (*), hash signs (#) or
tildes (~).
Filling in the gaps with text boxes
If you’ve got a small space to fi ll in your newsletter, it’s time to summon a text box
to the rescue! A text box works a bit like a picture: you can move it wherever you
want on the page, and can change its shape and size. You can put as much or as
little text as you want inside it. Text boxes are the ideal way to place a mini-story
on the page, such as a notice of the date of the next meeting.
It is possible to lay out your entire newsletter by putting each article in a different
text box. It’s much harder work to do it this way than by using styles and columns,
though. The styles in the text box don’t register in the document map either, and
if you use Heading 1 inside a text box, it won’t show up in your navigation pane
or Table of Contents (see later in this chapter). It will use the same Heading 1 style
as the rest of the document, however.
The process for inserting a text box is similar to that for adding a picture:
1. Move the text cursor to roughly where you’d like the text box to appear.
2. On the Insert ribbon, click Text Box.
3. A menu will open showing a selection of different text box styles. It’s usually
easiest to pick the Simple Text Box (shown in Figure 3.12).
4. The text box will appear centred on the screen. Type in your text on top of the
dummy text inside the box, which contains some short instructions.
5. The resizing controls work the same way as they do for pictures.
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