Microsoft Office Tutorials and References
In Depth Information
Spreadsheets are made up of cells, arranged in rows and columns
to make a grid.
The cursor is a black box around the cell and can be moved with
the mouse or keyboard.
You can fi ll in the cells in any order.
Everything on the same row should be about the same person or
thing (eg information about Karen).
Everything in the same column should be of the same type (eg
phone numbers).
Information should be broken down into the smallest useful pieces,
with each one going into its own cell.
The formatting tools are similar to Word and can be used to make
your headers stand out.
When you’re typing in data, press Tab to move to the next cell
If you’re entering a number that isn’t a real maths or counting
number, such as a booking reference or phone number, put an
apostrophe before it.
You can adjust the width of the columns using the mouse, by
entering width values or by using the Autofi t function.
You can use word wrap to show a cell’s contents on multiple lines
within that cell.
To edit a cell, double-click it or move the cursor to it and press F2.
You can copy and paste individual cells or groups of cells to avoid
typing the same things repeatedly.
Take care when deleting and sorting: if you delete or sort only part
of someone’s details, you could mix up your information.
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