Microsoft Office Tutorials and References
In Depth Information
Creating your mailing labels
Creating your mailing labels
Congratulations on creating your invitations! That’s the hard part done, but you
still need to address the envelopes. We’ve already got all the addresses in our
address book, together with an indication of who is invited, so we can use that
information to print the addresses automatically.
We have two options here. First, it is possible to print addresses directly onto the
envelopes. To do that, you just change the paper size to match the size of your
envelopes and change the page orientation to landscape. Both settings are
changed in the Page Layout ribbon. You can then add merge fi elds to your
envelope for the full address, as I’ll show you shortly. However, envelopes are thicker
than paper and there’s a good chance the printer will get jammed. And, while all
our invitations are the same size, sometimes you’ll want to address envelopes of
different sizes. At Christmas, for example, you might send cards that come from
several different packs.
That’s why I recommend that you create mailing labels instead. You can buy sheets
of labels from most stationers and they come in standard sizes, which Word
recognises. You can print a whole sheet of labels and then stick them onto your
envelopes one by one. It’s much easier than addressing them by hand, and it’s less
likely to go wrong than trying to print onto envelopes.
It is easy to create labels, but it can take a bit of poking around the ribbons (on the
screen, not the printer!) to work out how to do it, so let me show you.
Use the backstage area or Offi ce button to start a new fi le, and go to the Mailings
ribbon.
Ignore the Labels button in the Create section. It’s a red herring.
Click the Start Mail Merge button, which is the third button from the left (you can
see it in Figure 6.3). When the menu opens, click Labels.
 
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