Microsoft Office Tutorials and References
In Depth Information
What is PowerPoint?
There are lots of tools available for managing your photos, but if you have a copy of
the Microsoft Ofﬁ ce suite you will already have PowerPoint, which can do the job
pretty well. In this project, you’ll learn how you can use PowerPoint to create a slide
show of your favourite photos, complete with captions. You can think of the slide
show as a digital photo album in which you can showcase your best pictures.
Along the way, you’ll also pick up valuable skills that will enable you to use
PowerPoint if you are ever called upon to deliver a talk. If you’re sharing your
experience with your local U3A group, for example, PowerPoint can make it easy to
create presentation slides that look great and help to reinforce your message.
What is PowerPoint?
The most popular use of PowerPoint is to create slides to accompany a talk. While
the managing director is droning on about the company’s sales ﬁ gures, a screen
behind him will show the graphs and strategic priorities in a presentation created
using PowerPoint. Obviously, I use the word ‘popular’ in the loosest sense here!
The people who have to sit through presentations like that often end up hating
PowerPoint. The end result is that the software gets the blame for the content
created using it, which seems awfully unfair. I have a similar problem with panpipes –
perhaps they can be used to perform interesting music, but I’ve never heard it.
Unlike panpipes, however, PowerPoint can be a great communications tool. It makes
it easy to organise and share information and photos, especially if you’re already
familiar with tools (like the ribbon) that feature in other Ofﬁ ce applications. If you’re
giving a talk, it is best used for pictures that help to communicate your message or for
pithy bullet-point summaries of what you’re saying. In this project, you’ll see how
you can use a template to create a photo album quickly, complete with captions.
In PowerPoint, you create your documents one screenful at a time. Each screenful
in PowerPoint is called a slide, which is a nod towards the traditional slide
projectors that PowerPoint has, in many cases, replaced. The sequence of slides you
create is called a PowerPoint presentation or slide show and is played back at full
screen size, so that the viewers only see your content. Simply pressing a key
enables you to move backwards and forwards through the slides. That means
you’re always in control. If there’s a photo that prompts a lot of discussion or
makes the group dissolve into giggles, you can keep that slide on show as long as
you like and there’s no risk that you’ll miss the next one.