Microsoft Office Tutorials and References
In Depth Information
Replying to emails and sending new emails
typing the addresses in. When you receive an email from somebody, you can click
beside their email address to add it to your Contacts, too, (see Figure 9.6) so that
you can more easily send them messages in future. You can add anyone as a
contact by clicking the triangle beside the New button (see Figure 9.5) and then
choosing New Contact from the menu. Using Contacts like this can save you a lot
of time typing in email addresses and is less likely to result in mistakes.
The subject line is what shows up as the message description when it arrives, and
it can help to avoid getting different conversations mixed up. Pick something
descriptive and specifi c to that particular conversation, so that both you and the
recipient can easily fi nd the right emails in your inboxes later.
You type the body of your message into the large white area underneath the
toolbar. The editor is more limited than Word, but you can use the controls indicated
on the toolbar in Figure 9.7 to change colours, choose fonts and add basic
Depending on what email program the recipient is using, they might not be
able to see your presentation changes, so don’t rely on these to get your
message across.
When you’ve fi nished creating your message, click Send to queue up your
message for sending. If you’re connected to the Internet, your message will go
immediately. Otherwise, click the Sync button (see Figure 9.5) when you are next
connected to the Internet. You might need to pass another eye-straining word
decryption puzzle to prove you’re human before you can send your fi rst
Hiding recipients
As well as the To box, there are two others boxes, called Cc and Bcc, which are
used for addressing recipients. To reveal these boxes, click the ‘Show Cc & Bcc’
text on the right of the Subject box, and you can then enter email addresses in the
same way you do for the To box.
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