Microsoft Office Tutorials and References
In Depth Information
Emailing your Microsoft Office files
Table 9.1 Different Microsoft Office file types
File type
What software you
need to open it
When to use it
Potential
pitfalls
Word
Document (.docx)
Excel Workbook
(.xlsx)
PowerPoint
Presentation
(.pptx)
Office 2010 or
Office 2007.
You can also use
the free Viewer
programs for
Word, Excel and
PowerPoint, but
these can only be
used to read on
screen and print.
You can
download these
programs from the
Microsoft website.
For files you’ll keep
on your computer,
or if the recipient
has Office 2010 or
Office 2007. This is
the normal file type
for your version of
Office.
Recipients can use
their copy of Office
to edit the
documents.
The Excel Viewer is
good for large
spreadsheets that
don’t print well and
become hard to use
in PDF format.
If you open
Office 2010
documents in
Office 2007,
you will lose
some of the
advanced
features (such
as the Text
Effects in
Word).
OneNote 2010
Section (.one)
OneNote 2010
To send pages or
sections from your
OneNote notebooks
to somebody who
uses OneNote
2010.
Cannot be
opened in
OneNote 2007.
Many people
find OneNote
files hard to use
and prefer
PDFs.
OneNote
Package
(.onepkg)
OneNote 2007
Section (.one)
OneNote 2010 or
OneNote 2007
To send pages or
sections from your
OneNote notebooks
to somebody who
uses OneNote 2010
or OneNote 2007.
Many people
find OneNote
files hard to
use and prefer
PDFs.
 
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